The Document Management module provides functions for registration, indexing, archiving, search and retrieval of documents. The module is very flexible and highly sophisticated in regard to configuration and layout of the different screens. Main functions can be tailored in accordance with the specific needs of individual companies’ rules and routines. The module also contains functions for advanced handling of revisions, status, cross-references to other documents and advanced functions for access control. The module is tightly integrated with the other ProArc modules.
ProArc is not just storage for documents. ProArc also contains all of the functions needed for controlled management of documents while they are being produced and processed. Revision control, version generation, check-in/check-out keeps track of the document integrity and generates an audit trail. Procedures, workflow and transmittal handling keeps track of changes and history of the document flow/distribution.
Access control ensures that classified information is available only to those with authorisation, and ad hoc creation of cross-references provides a basis for greater knowledge.
ProArc classifies and categorises all documents by registering metadata describing the document. The business itself defines the content of the document profiles. ProArc can extract metadata from files and content automatically as far as possible on the basis of properties, fields and standard values assigned to each document template or content type. Any metadata that cannot be obtained automatically can be registered by users themselves.
Features
- Life cycle management from planning of documents, through capture and production to handover, archiving and record management
- Advanced revision management
- Locking of documents
- Voiding (logical delete)
- Referencing between documents
- Mass update of document metadata
- Mass update of revisions and status codes
- Bulk import and export
- Document planning
- Hold management
- Advanced, but easy configurable document numbering
- Functions for control and follow-up
- Transmittal functionality including distribution matrices
- Auto start of workflows
- Reporting
- Process control for different types of documents, e.g. vendor document review
Some of our customers
Some of our customers are among the largest and leading companies within their industy, but due to the scalability, ProArc is also suitable for medium and small companies. Most of the customers are owner & operators, EPC comanies and vendors, which designs, constructs or operate large installations or plants.
- Aker Kværner (Norway)
- Aibel (Norway)
- Fluor (US)
- Chevron (US)
- DONG Energy (Denmark)
- PM (Ireland)
- OSL (Norway)
- Metso Power (Sweden)